When it comes to venues or more specifically ‘your’ venue knowing the possible hidden costs from the start will save you a lot more money than you think. Here’s a breakdown of what to look out for.
When deciding upon a venue it’s important to ask what’s included as well as the hire cost. Certain venue prices depend on the time of year and where in the country you decide to get married, reception halls tend to charge the highest fees for Saturday night weddings so a tip to bring the cost down would be a Friday or Sunday night celebration instead.
Some venues offer wedding packages that can include additional extras such as overnight accommodation or floral arrangements.
Ask the venue for a sample contract to take away and study before you sign to avoid any unwanted surprises, check if VAT is included and look out for the words ‘additional costs may be occurred’, ask about service charges/delivery/costs of set up.
Be sure to find out exactly what your venue supplies, for example chair covers, don’t assume these will be provided and if not, remember to check if the venue have a recommended supplier as sometimes the chairs for use may be specially made so ordinary chair covers might not fit.
Ask if there’s a minimum/maximum number of guests they cater for. The cost of waiters/ waitresses may need to be considered.
Cake cutting fee, the fee is for someone from the catering company or venue to cut the wedding cake and pass it out to guests. Cake corkage fee applies if you bring in a wedding cake from an outside vendor.
Consider the cost of bartenders, corkage fees, check what the bar will serve as it may not stock the brands of refreshments wanted and you’ll have to pay extra to have these brought in.
Be sure to ask about parking for you and your guests as this may not be included when booking.
Outdoor wedding venues
Outdoor venues require a number of permits. From city regulations to fire regulations they will need to be strictly adhered to. Tents/marquees might have to be rented and every rental item in the tent will be your responsibility, including electricity generators, air conditioning, sound systems, heating, tableware, dance floor, drapes, lighting, bar/staff and toilets.
Remember not to overrun your venue hire time as this will result in you being charged at supplement.